Handling Electronic Documents – Step by Step

Esquire Litigation Solutions' client-driven methodology for gathering, processing, and producing electronic documents, is as precise and thorough as possible. We aim to be efficient and flexible according to client needs, offering several ways to reduce the document population and manage cost.

We strive to identify up front what the project could entail and consider how best to tackle the job at hand, working closely with the client to create effective solutions to meet the known—and unknown—demands of the case.

Here is a general outline of the careful steps that Esquire takes in processing electronic documents. Not every step is required, of course, and circumstances may arise calling for additional, unforeseen handling procedures.

  • Inventory and Analysis
  • Loading / Media Handling / Creating Inventories
  • Load from transport media (CD, DVD, Hard Drive or Tape) or FTP to drives for processing
  • Complete file metrics
  • Examine email file archive contents
  • Examine non-email file contents
  • Preprocessing Analysis
  • Combine media inventories
  • Estimate, discuss, and fine-tune project volume, scope, and requirements with client
  • Searchable Database Development

Setup

  • Strategize with client, determine provision of disk space for processing, and set up database as per client requirements
  • Record Creation
  • Create a record for each disk file, email, or attachment
  • Unpacking of Archive Files
  • Expand zips, tars, bzips, gzip, and other archive or compressed files
  • De-duplication
  • Identify and remove duplicate files in a given file set, or over the entire population, while keeping track of source
  • Filtering
  • Filter files and emails using client-specified search terms
  • Text Creation
  • Create formatted readable text
  • Database Generation
  • Set up databases or export formats per client specifications, with links to either native files or images
    Creating TIFF File Images
  • Generate standard Group IV TIFF file images for each page
  • Generate color images, if desired
  • Convert color images to Group IV TIFFs, if requested
  • Removing Blank TIFFs
  • Eliminate blank TIFFs generated by spreadsheets and other applications (may reduce page / TIFF count by up to 10%
  • Special Handling
  • Manually prepare problematic spreadsheets for TIFF file generation
  • Hand process anomalous, encrypted, corrupted, or encoded data
  • Manage specialized client requirements
  • Production Numbering
  • Re-number TIFF files for selected document records for production
  • TIFF Numbering and Embossing
  • Add text to TIFF files at production time
  • Exports
  • Export to Concordance, Summation, or JFS Litigator’s Notebook

To see what we can do for you, contact your local Esquire representative, or email us at litigation@esquirecom.com.

 

 

 

 

 

 

 

 

 

 

Esquire Deposition Services, LLC, and Esquire Litigation Solutions, LLC, are subsidiaries of The Hobart West Group, Inc. The logo is a registered trademark of The Hobart West Group, Inc.  © Esquire Deposition Services 2007. All rights reserved.